Westminster Presbyterian Church

Agenda for Worship Committee Meeting: 06-06-06, 7:00pm

Meeting in Room 8 (lower level)

Opening Prayer:

Those present:

Approval of Minutes: April 20, 2006 Meeting

Discuss and review the following:

Adult Education class: Worship at Westminster: April 23 – May 14, 2006, Room 6

John Helt and Joe Chrisman will summarize and evaluate the adult education class,

“Worship @ Westminster.” Discuss the evaluation form that was used in the April 30 Sunday worship service.

Recommendations from the class:

+  Include the wording of the Book of Order in the sections of the Westminster bulletin.

+  Include information in the bulletin about the next worship service in the bulletin to help member prepare for the next service.

+ Look at possibility of having meditation time in the chapel before the service.

+ Examine the evaluation process.

+  In order to keep the congregation informed of worship committee and Christian education classes and activities, give a Worship@Westminster report in the next newsletter.

Another education opportunity: Marian Bauer has requested that the Worship Committee assist her with a class teaching children, youth and families about liturgical elements of the church. These classes would take place on a minimum of two Saturday mornings during the year – either two Saturdays in a row or one before Advent and the other before Lent. Elements such as communion elements: where they are prepared, how they are prepared, what they look like and what do they symbolize. Other elements might be the communion table and the baptismal font, pulpit, lectern, organ, etc. These classes would take place primarily in the sanctuary. It is an opportunity to teach and have the children of the church understand the process of worship. Marian is seeking approval to begin planning these classes and requests your presence and assistance for them.

Reports on the following:

Review and discuss the advertising budget, the process, and effectiveness of our print communications used throughout the year in newsletters, bulletins, the newspaper and yellow page ads.

Recommendations of the Worship Committee for advertising, newsletters and bulletins during Advent and Lenten Seasons next year:

+ Include advertising in the budget for next year.

+ Begin the planning and process earlier farther in advance to allow adequate amount of time for development and production.

+ Begin work for Advent and Lent with the State Journal and the Yellow pages

earlier.

+ Focus on accuracy and timeliness of all print information and communication.

+ More proofreading and more eyes reviewing all final products. Have a specific process for proofreading and allow no changes without the staff’s approval.

+ Use Liturgical Season Brochures for each season to help instruct and inform congregation - show possible layout, content and schedule for next year.

Session approved the calendar items for the remainder of the year 2006:

                Dec. 17: 5:00 Christmas Pageant by children and youth

                Dec. 17: 10:15 Music and the Season

                Dec. 24: 10:15 Advent IV Worship Service

                                  5:00pm: Christmas Eve service

                Dec. 25: No worship service

                Dec. 31: 10:15 Christmas I Worship Service 

                                  5:00pm: New Year Eve service of covenant renewal

Further discussion: which, if any, of the worship services during Christmas and New Year Eve include communion?

Sanctuary reports and concerns

Membership: Change in membership of the Sanctuary Guild

                - Worship Committee Structure

                - The Sanctuary Guild

Furniture: Project: upgrade of the pulpit and lectern. Report on:

-          the final bid,

-          Session’s approval, and

-          the process of implementation and installation

Music  -      Joe has notified the staff of his absence in July. Discuss any changes

                    and/or needs.

-          Web content for music program

-          Approval of Choir robe cleaning expenditure

-          Approval for Chancel Choir rehearsal chairs

-          Draft for Fall Brochure: Information on worship at Westminster as well as the music offerings.

Ushers and Greeters –

Liturgists –

Liturgical elements:

- Evangelism Committee has requested to use the “I Am the Vine” banner and leaves to be placed in the sanctuary for Rally Sunday and into the Season of Pentecost.

- Discuss whether the Worship Committee would purchase either a banner for a liturgical season or a banner depicting the Alpha and Omega, which can be used throughout Pentecost or other seasons as well as on special occasions such as weddings, funerals during the year.

Other items:

- World Communion: October 1: Marian Bauer has requested that the youth and children learn about the sacrament of communion and help prepare different types of bread from around the world for our communion service. They could bring the baskets of bread forward to the communion table with the minister as he processes in at the beginning of the service. They could symbolically come in from the east, west, north and south.

- Formulate a statement on baptism to be used with parents and families with children being baptized: when, where, how often baptisms occur, who meets with the family, the instructions before, during and after the baptism.

- Alex Thornburg in pulpit May 14.

- Binder of information on Worship Committee was sent to Alex Thornburg on May 17, 2006. It was prepared by Joe Chrisman and Harriet Vander Meer.

- Mark Elsdon in pulpit May 28. Define a process and list the procedures for Westminster to follow in securing and working with individuals from the Pulpit Supply List who will fill our pulpit.

- John Helt’s last worship committee meeting with us. Even though he will be with us through the worship service of August 6, this is his last Worship Committee meeting with us. We thank him for his service to Westminster and wish him well in future venues as well as prayers for future stages along his journey.

 Actions items:

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Date of next meeting:   August     , 2006 - 7:00 pm, Room 8

Closing Prayer: The Benediction, John Helt